Business Information Security: Document Shredding Tips

June 9, 2016 No comments Tags:

Paper Shredding Toronto

Identity and information theft has been on the rise in the past few years, leaving millions of victims to face financial and legal problems. If you throw away any document with your signature, Social Security number, account number, or legal information. Identity thieves who find any of these documents can easily use the information at your expense. To avoid this, many individuals and businesses practice document shredding.

Putting documents through a paper shredder can bring you peace of mind and greatly reduce the risk of a criminal stealing your identity or other important business information.

 

Choose the Right Shredder

Choosing the right shredder for document destruction is vital. Some shredders cut documents into strips that are wide enough to still show full names, signatures, or numbers. For strong information security, be sure that your shredder actually destroys the information. You can use a cross-cut shredder, which shreds paper from two directions and makes the documents almost impossible to restore.

Consider how many people will be using the paper shredder. Shredders come in a variety of sizes and capacities, so the ideal shredder for an individual user will be different from the ideal shredder for an entire office. Similarly, consider how many documents will go through the shredder per month. If you plan on shredding less than 100 papers per month, you can probably use an average home paper shredder. If you and your employees will need to shred much more, consider hiring a professional paper shredding services Toronto.

 

Shred All Important Documents

Shredding all the correct documents is the best way to ensure information security. If a document has a signature, Social Security number, or other private piece of information that can be used to identify someone, shred it as soon as it’s no longer needed. The longer you wait to shred an important document, the higher the risk of the document getting misplaced, thrown away, or stolen.

For most businesses, documents like receipts, bills, bank statements, and insurance policies should be kept for a few years, as long as the information cannot be used to steal from the company. After a number of years have passed and the information is no longer needed or relevant, these documents should be shredded.

 

Reduce Paper Use

Reducing the amount of paper your company receives and uses can be a great way to strengthen information security, as you won’t have as many important documents in your office that could be lost or stolen. Most banks and utility companies offer online statements, which can reduce the number of paper documents your business receives. This will also reduce wear and tear on your shredder, so it will have a longer lifespan for shredding any documents that can’t be delivered online.

For individuals and businesses alike, paper shredding is one of the best ways to protect information. Unfortunately, some criminals will dig through trash in the hopes of finding information, so throwing away important documents is a security risk. Shredding your documents will prevent the wrong people from coming across your important information.

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